Annual General Meeting

Event Sanction Information

No competitive event may be held by any affiliated club unless it is sanctioned by the Association.  To apply for a sanction please submit a sanction application.  Clubs may also wish to submit a request for certificate of insurance form.  Links to both forms are below.  The application must be submitted at least thirty days prior to the event. If this application is not received complete within this timeframe a penalty of $15 will be levied against the applicant club.

If the sanction application and required documents are all approved and payment received a Certificate of Sanction will be sent to the applicant via email.  A hard copy will be sent if requested.

Following completion of a sanctioned meet, the meet coordinator shall complete the administrative work as outlined in the OSSA Hosting Manual 2016-2017. Supporting documents and required check-in fees are also due to the Association within ten days of the event.

Regulations governing sanctioning of events and post meet requirements can be found in the Information Manual, primarily in articles B1 and B10.

2016-17 Sanction fees (excerpted from Annex A4 of the Information Manual)

Sanction fee (club)

Maximum entry fee per individual

  Two day


  Two day


  One day


  One day


  ½ day/mini-meet


  Platinum Two day


Note, check-in fee is waived for ½ day/mini-meet events

Check-in fee per individual



Below are a list of documents related to sanctioned meets that clubs may find useful. 

Pre-event Forms:

  1. Certificate of Insurance request form (online form updated August 16, 2016)
  2. Meet Announcement Template (updated August 22, 2016)
  3. Registration Form Template with Waiver and Assumption of Risk (updated August 22, 2016)
  4. Sanction Application (online form updated August 22, 2016)
  5. Track Certification
  6. If you are looking for the list of scheduled officials to fill in your volunteers please contact OSSA for the link.
  7. Club registration form (updated August 22, 2016)

During & Post-event Forms:

  1. Injury Tracking Form - Please visit our Safety Task Group page for the most current version
  2. Record Application (updated August 22, 2016)
  3. List of Officials - Excel version or PDF version (updated August 22, 2016)
  4. Sign-in Sheet for coaches - Excel version or PDF version (updated August 22, 2016)


 Visit the OSSA Library for the OSSA Hosting Manual, Announcer Handbook, Facility Guidelines booklet, and other resources.